BGfL365 and GDPR compliance – 'Your school in the cloud’

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BGfL365 and GDPR compliance – 'Your school in the cloud’




Using the Office suite of tools in BGfL 365 – Making the most of Microsoft Cloud in your school


This half day BGfL 365 course can help you work more flexibly, by accessing your school resources online and having the ability to collaborate securely in real time on documents with school staff.  There are huge benefits in moving school documentation into the cloud but it is really important to ensure security, privacy and settings are understood and set appropriately. This course will help you understand this and will help you ensure compliance with principle 6 of GDPR – having appropriate organisational and technical measures to ensure data is processed securely.

Schools continuously handle data but by changing the processes by which this happens could help to eliminate risks. Using cloud services is one option to establish effective processing of data, this recent data breach could have been avoided:

School have apologised after an email meant for staff was reportedly sent to contacts on the parent mail list.


As part of the breach management procedures by the school, what actions could they take to prevent this happening in future? - By changing the communication systems in this school to use cloud communications for example through ‘Teams’ would have avoided this accidental email being inadvertently sent to parents instead of staff.  This course will help you understand how to do this effectively.

The session offers a ‘hands on’ experience which will enable you to explore the ‘Microsoft tools within the BGfL 365 environment. 


Course Aims:

This course will help you understand the benefits of securely accessing school documents online securely, using online calendars, announcements and the ability to collaborate on Office documents in real time with your colleagues. 

The areas that will be covered in this session include:

  • SharePoint – used effectively to access school documents online
  • OneDrive – guide to your personal storage area, sharing documents and collaborating
  • Microsoft Teams – create a shared learning/working space for you and you colleagues.
  • Encrypted email - sending documents more securely


Target Audience:

The course is aimed at senior leaders, School DPOs, office staff and teaching staff.



Basic computer skills are expected.  Please bring your BGfL 365 login details


Course duration:

This is a half day training session.

How to register:

Cost: £149.00 per person (£179 for non-subscribing schools)


Other courses that may be of interest:

  • A Data Protection Officer’s Role under the GDPR